Southwestern 4A Conference Meet 2018

Butler

Independence

Myers Park

Porter Ridge

Rocky River

Dear Coaches, Spectators & Athletes,

Welcome to the Conference Championships at Butler High School on Wednesday May 2nd. I have some important information about the meet outlined below. Please email me at deborahj.deeg@cms.k12.ns.us if you have any questions.

Schedule of Events

Long Jump Girls followed by Boys followed by Triple Jump

High Jump - Girls

Pole Vault - Boys

5:00 PM- Finals..Rolling Schedule (Girls followed by Boys)

4x800m Relay- Final

Entries: Only 3 athletes per event and 1 relay team.

• Entries are dues by Monday, April 30, 2018 at 9:00 pm using www.nc.milesplit.comhttp://nc.milesplit.com/meets/315822/info#.Wt5_jYjwbIU

• The meet is already on the website. No entries will be allowed after the deadline, scratches only. Please double check your entries for accuracy.

• Please park buses in the bus lot (3rd entrance from 74)

  • Every school will be expected to help out at the meet as indicated below:

High Jump: Garinger Long/Triple Jump: IndependenceShot Put: ButlerDiscus:Myers ParkPole Vault: Hickory Ridge Head Umpire:Irving Hunter (East Meck)

Umpires: Porter Ridge, East Meck, Rocky River

Exchange Zones:4x100 1. Rocky River2. East Meck3. Porter Ridge

4x200 1. Porter Ridge2. Rocky River

Games Committee:Antoine Sidberry (Rocky River), Lamont Hayes (Myers Park), Deborah Deeg (Butler)

Starter:Tom Deming & John Potts

FAT Timing:Butler Coaches Rivers and Sanders

Meet Director: Deborah Deeg (Butler)

Referee: Richard Prince

Clerk of Courts:Barb Deming

Hurdle Crew:Kelvin Kelly (Butler) & Butler Athletes

Additional Meet Information:

Dear Coaches, Athletes, and Spectators,

Were excited for this years SW4A Conference Championships. Below is a list of things that will make the day run as smoothly as possible. Thanks again for your help and please let us know if you have any questions or concerns throughout the meet. We will have FAT timing at this meet. Tom Deming and John Potts will be the official starters.

Sincerely, Deborah Deeg & Mark Sanders Butler High School Head Track & Field Coaches

Team Packets: Team packets can be picked up at the entrance before you enter the stadium. Wristbands for coaches will be inside your packet. Coaches will not be permitted to enter the stadium until they have their wristbands on. Athletes will need to show they are wearing their uniform to be admitted to the track areas. We will allow each school 2 RELAYS (A&B) per event. MAXIMUM 4 EVENTS PER ATHLETE.

Team TENT Area: The team tent area will be on the visitor side of the bleachers. NO TENTS on the HOME side of the bleachers. Please reserve this area for the spectators.

Running Event Check-In: Hip numbers will only be needed for the events that DO NOT STAY in their lanes. Athletes who need hip numbers will go to the middle of the infield to receive the hip numbers before 1st call. Athletes will receive 1 hip number to be worn on the left seam of their shorts/spandex.

All athletes must check in prior to the running of an event. Athletes will report to the clerk near the start line of their event at 1st call.

Athletes should report in full uniform, ready to race, when reporting to the clerk. It is the responsibility of the athlete to report on time and ready to race.Relays MUST turn in an accurate relay card for verification of 4 max events.

They need to leave the finish line & infield area near the finish immediately after completing their running event.

Please make sure they know to keep away from the inside edge of the straight away so the timing system can see the runners finishing their races.

Also there is only one gate from the stands to enter the track from the stands, please make sure the athletes watch out for runners and goes to left upon entering and stay clear of the finish line timing system.

Exchange Zones: 4x100m Relay- Yellow to Yellow, 4x200m- Red to Red, Red to Red, Yellow to Yellow. 4x400m Relay- 3 turn stagger- #1 runner will run in their lane. #2 Runner will run the 1st turn in their lane and then break on the backstretch. We will gather all relay athletes on the infield and then send them out to their zones. Make sure that your relay participants know their heat and lane assignment.

Field Events: Discus and shot will be on the lower practice field. Athletes and coaches should use the gate behind the 100m start line. Field event athletes should report to their event area at the first call to check-in. If a field event athlete is participating in a running event, they must check out with the event judge and be released before leaving for their running event. The athlete will have 10 minutes to report back to their field event after being dismissed. After 10 minutes, if the athlete has failed to report back, their name will be called, the allotted time for their attempt will be given, and they will receive a scratch for that attempt. FINALS will begin promptly after trials.

Starting Heights: Pole Vault--Girls - 6 00, Boys 806 High Jump- Girls---4 02 Boys - 504

Uniforms: All athletes must be in a school issued uniform when competing. T-shirts and shorts worn in the field events must be specific to Track & Field or just have the schools name printed on them. Football, basketball, etc T-shirts should not be worn. Removing any part of the team uniform, excluding shoes, while in the area of competition, is illegal and will result in a disqualification.

Undergarments: Undergarments may not have more than one visible manufacturers logo. Relays- All 4 relay participants must be present at check-in to receive hip numbers. All NFHS and NCHSAA uniform rules will be enforced.

Electronics: No electronic devices will be allowed in the competition area. This includes cell phones, iPods, and video cameras. Athletes will be disqualified from their event(s) if they have them in the competition area.

Infield: Athletes may warm-up on the infield prior to their event and must leave the infield immediately after their event. Athletes are not allowed to hang out on the infield. Only meet officials and volunteers are allowed on the infield.Coaches who are not working are not allowed on the infield.

Coaches: Coaches and scratches meeting will be held at 3:30 at the finish line. Every school will be expected to help out at the meet with field events, policing the infield,umpiring the curves and hurdles and relay exchange zones.

Coaches and athletes are expected to show good sportsmanship. Competitors who engage in taunting, profanity, baton throwing, or refusal to follow the instructions of a meet official will be disqualified.

Awards: The top 1 athletes and relay teams in each event will receive medals. Individual awards can be picked up at the awards table after the completion of the event. The champion team will receive trophies. We will have MVP Field, Distance and Sprint awardsthis year

Thank you and we look forward to hosting this years SW4A Conference meet.