Tutorial for Meet Directors

Guidelines for Good Meet Results

1. Use RaceTab or Hy-Tek to produce your results if at all possible.  RaceTab is free and can be downloaded through MileSplit.  The MileSplit database system is built around these two programs, and they produce the best-formatted results

2. Use FIRST and LAST names for ALL athletes.  If you record your meet results in a spreadsheet, please use SEPARATE COLUMNS for the first and last names.  The MileSplit database needs both names to properly assign and track performances from a particular athlete.  First initials are not enough, as often there are brothers or sisters from the same school who share the same initial, as well as athletes at other schools that might have the same initials, especially if the last name is a common one.

(Special note to Polar Bear directors: coaches will NOT be typing their own athletes' names when entering the state meet this year, as was the case with Direct Athletics.  The results you submit will become the state meet entries, word for word, unless corrections need to be made.  You don't really want an athlete from your meet to show up as "No Name Jones" in the state meet performance lists, do you?)

3. Use graduation years (2012 for seniors, 2013 for juniors) or school years (12 for seniors, 11 for juniors) whenever possible.  This provides the system with additional information that it can use to properly match performances to the correct athletes.

4. Encourage the coaches who attend your meets to set up and actively monitor their team's MileSplit roster.  Filling in complete names and graduation years will greatly decrease the chances of duplicate athletes being created, as well as avoiding spelling errors (this is also covered in the coaches' tutorial on a separate page).

Posting Results to MileSplit

Please send complete results whenever possible, so that all the athletes who participate in the meet can see their performances on MileSplit.  In general, RaceTab results (in text file) and Hy-Tek results (in flat HTML) are by far the best.  Spreadsheet results can work if formatted properly.  Microsoft Word results do not upload into our system, but as a last result I can hand-enter the qualifiers.

Method One: Emailing Results

1. Save results in the proper format:

     A. RaceTab: select "Complete Results" from the Results tab, then save the new window as a text file with .txt extension.

     B. Hy-Tek: select Reports and then choose "Flat HTML" before creating the report file; a dialog box will ask you where to save the file.

     C. Save spreadsheets or hand-typed results (such as in Microsoft Word) as you would normally.

2. Email your results file (or cut and paste from RaceTab into the body of the email) to jgeorge@milesplit.com or ncmilesplit@gmail.com.

Method Two: Uploading Results

1. Only approved coaches and administrators of the school listed as the meet's host can upload results.  See the tutorial for coaches for information about claiming your team.

2. Prepare the results for uploading:

     A. RaceTab: select "Complete Results" from the Results tab (causing a new window to open).

     B. Hy-Tek: select Reports - Results, choose Flat HTML, and create the results.  Save the file, and then exit or minimize Hy-Tek.  Find the results file you saved and double-click on it to open the file in your web browser.

     C. You cannot upload spreadsheets or hand-typed results this way, as they will not be formatted properly.  Email those types of results to me as listed above.

3. In a new browser window, go to https://nc.milesplit.com and then select Calendar from the menu tab. 

4. Find your meet and click on it to go to the meet page.  Under the Results heading on the right side, click on [Add Results].

5. Give the results a title (do not put the name of the meet here, but rather a brief description of the results: complete results, boys, girls, qualifiers only, etc.).

6. Cut and paste the results from your result file.

7. Click Save Results.